SauAI
Leave Application Format
Office, school and college — ready wording you can copy
A leave application is read in ten seconds by someone who has twenty other things to do. It needs four things and nothing else: who you are, how long you will be away, why, and who is covering. Everything beyond that makes it slower to approve.
Sick leave — office
To,
The Manager,
[Department Name]
[Company Name]
Subject: Application for sick leave
Respected Sir/Madam,
I am unwell and unable to attend office. I request you to grant me leave for [number] days, from [start date] to [end date].
I have informed [colleague's name], who will handle my pending work during this period. I will remain reachable on phone for anything urgent.
Thank you.
Yours sincerely,
[Your Name]
[Employee ID] · [Department]
[Date]
Casual leave — office
To,
The Manager,
[Department Name]
[Company Name]
Subject: Application for casual leave
Respected Sir/Madam,
I need to attend to [a personal matter / a family function] and request casual leave for [number] day(s), from [start date] to [end date].
My current work is up to date and [colleague's name] has agreed to cover anything that comes up.
I would be grateful for your approval.
Yours sincerely,
[Your Name]
[Employee ID] · [Department]
[Date]
Sick leave — school (written by a parent)
To,
The Class Teacher,
[Class & Section]
[School Name]
Subject: Leave application for my [son/daughter]
Respected Ma'am/Sir,
My [son/daughter] [student's name] of Class [class & section] is suffering from [fever / stomach ache / viral infection] and is unable to attend school. Kindly grant [him/her] leave for [number] days, from [start date] to [end date].
[He/She] will complete the missed work on returning.
Thank you.
Yours faithfully,
[Parent's Name]
Parent of [Student's Name]
[Date] · [Phone Number]
बीमारी की छुट्टी — हिंदी में (कार्यालय)
सेवा में,
प्रबंधक महोदय,
[विभाग का नाम]
[कंपनी का नाम]
विषय: बीमारी के कारण अवकाश हेतु प्रार्थना पत्र
महोदय/महोदया,
सविनय निवेदन है कि मेरी तबीयत ठीक न होने के कारण मैं कार्यालय आने में असमर्थ हूँ। कृपया मुझे [तारीख] से [तारीख] तक [संख्या] दिन का अवकाश प्रदान करने की कृपा करें।
मेरा कार्य [सहकर्मी का नाम] देख लेंगे। किसी आवश्यक कार्य हेतु मैं फ़ोन पर उपलब्ध रहूँगा/रहूँगी।
धन्यवाद।
भवदीय,
[आपका नाम]
[कर्मचारी संख्या] · [विभाग]
[दिनांक]
Emergency or same-day leave
When something has already happened and you are informing rather than requesting, say so plainly in the first line. Do not open with an apology — open with the fact.
Subject: Urgent leave — [today's date]
Respected Sir/Madam,
Due to a family emergency I have had to leave immediately and will not be able to attend office today, [date].
[Colleague's name] is aware of my pending items. I will update you by [time / tomorrow morning].
[Your Name] · [Employee ID]
Getting it approved faster
- Say the exact dates. "From 12 to 14 March" is approved faster than "for a few days".
- Name who is covering. This is the single line that turns a request into an easy yes.
- Do not over-explain the reason. One line. Medical detail is not required and makes the note awkward to forward.
- Send it before the leave, not during. Where that is not possible, the emergency format above is the honest way to write it.
- Do not attach a certificate unless asked. Most companies only need one beyond three days.
Need it written for your exact situation?
Type your reason in Hindi or English and get a finished application — leave, RTI, complaint or any official letter — in the right format, ready to send.
Open Sarkari Application Writer
Free on Google Play. Part of SauAI — 100+ AI tools in one app.